Present: Ruth Ashworth (2016), Mary Bates (2015), Harriet Berard (2015), Linda Bidwell (2016), Berni Dooley (2014), John Hart (2013), Terry Keller (2013),
Jerry Peters (2014), Janet Sand (2012). Devon Hedges, Director
Excused: Peter Bent, Dee Neary
Guests: none
The meeting was called to order at 1:08 by President Jerry Peters.
Minutes: A motion was made by John to approve the minutes of the February 9th meeting as written. It was seconded by Linda. Motion approved.
A motion was made by John to approve the minutes from the special meeting on February 27th as written. It was seconded by Linda. Motion approved.
Communications: A letter was received from Attorney Craig Morlang notifying the trustees that the Community Library is named as a beneficiary in the will of Connie Holmes.
Director's Report: Devon Hedges
Patron Services
February, 2012 saw 6005 circulations, a 42% increase over 4211 year-to-date and 408 new items added to the collection. 104 new registrations were completed and patrons signed in for 658 computer sessions; 69 children also used computers in the McDonald Children's Room.
Programming
Battle of the Book has been scheduled for Saturday, March 17 from 9 AM to 3 PM at the Radez Elementary School. Volunteers are welcome and appreciated.
Events tailored to children and tweens were offered throughout the winter break, with attendance for that week's events at 64 and 172, total for the month.
In March, participation in “Parents As Reading Partners” events will bring further collaboration with Radez and Ryder Elementary Schools.
Collection
Initial preparation of weeding projects to better showcase the library collection began in February and will continue to be refined and implemented in the coming months.
Professional
Devon Hedges attended training for implementation of the Comics Connect grant program which provides expanded collections for libraries and schools with a focus on developing low-literacy readers and reaching teens.
The Community Library was represented by the Director at Library Advocacy Day at the State Capitol along with many other libraries and library systems. Positive recognition and support regarding a proposed 4% increase, in parity with aid to schools, was offered by a majority of legislators visited. Local legislators Senator James Seward and Assemblyman Peter Lopez were particularly receptive, as were Senator Hugh Farley and Assemblyman Marc Butler. This aid principally funds MVLS and other library systems statewide, which in turn support local libraries.
Lisa Breitbach and Virginia Wilday will be attending training on the newest Microsoft Office software in March. Devon Hedges will be participating in a planning workshop for implementing the current Summer Reading Program as well.
Devon Hedges attended CPI's annual meeting with Berni Dooley.
Key Bank financial workshops have been held and were well received.

Page 2 March 2012 minutes
Treasurer's Report:
Gross Pay $10,058.23
Taxes 922.66
Benefits 300.00
Total Payroll $11,280.89
Beginning in April, Devon will be receiving health insurance benefits.
Bills and Actions:
John made a motion that the bills be paid as presented. Linda seconded the motion. Motion approved.
Committee Reports:
Finance Committee:
John shared a draft of the 2013 budget brochure that will be made available to voters.
John made a motion to approve the NYS Education Department Report for 2011. Harriet seconded the motion. Motion approved. John stated that the NY-OSC report has been completed and submitted.
Facilities Committee -
Soon we will be receiving an estimate on asbestos abatement for the annex. We will be revisiting the topic of a long range plan for the library in April.
Personnel Committee- no report
Public Relations Committee-
A survey is available on the library website for patrons. It will also be made available at the circulation desk. All are encouraged to take this survey before April 15.
Community partnerships - Devon, Mary and Jerry met with the school media specialists to discuss collaborative efforts. Devon and Berni attended the CPI annual meeting.
Dates to have an official welcome for Devon were discussed. Devon will let us know.
Mary will help to add information to the library Facebook page.
Community Garage Sale to be held in September - tabled for now.
Special Projects: (Ad Hoc Committees)
Policy Committee- next meeting is on March 14th at 9 am
Committee to Evaluate the By-Laws- Harriet, Peter, and Linda will be meeting next week at a time to be announced.
Long Range Plan - topic to be discussed at our next meeting
Old Business:
MVLS Awards - nominations will be made this month for trustee and programming awards.
New Business: petitions for the election will be available soon from Liz Brown at the school district office.
A new fireproof box was purchased for papers that need to be safeguarded.
Upcoming Events: Saturday, March 17th - Battle of the Books to be held at Radez Elementary School from 9-3.
A motion was made my Mary to adjourn. It was seconded by John. Meeting adjourned at 2:45 pm.
Minutes respectfully submitted by Mary Bates for board approval.

The next meeting of the Community Library Board of Trustees will be held on
April 12, 2012 in the Rie Lamont Community Room at 1 pm.